Latest Update From UC
3.20.2020 – Update from President Marty Roth
I want to applaud everyone’s hard work and positive attitudes as we have successfully transitioned all University instruction online. As our city, state, country and world continue to take sweeping measures to limit the spread and impact of COVID-19, UC will begin its next transition – to flexible and remote work.
Our University leaders have been carefully reviewing our work processes, focusing particularly on those that are essential to our continued operations. We have studied best remote work practices utilized in higher education and other industries. As we have managed this process, the following guiding principles and key objectives have provided direction on the most effective changes for UC.
- Minimize personal health and safety risks for students and employees
- Stay connected with and provide essential services to students
- Maintain essential campus operations
- Support employee work
- Minimize data, security, and other institutional risks
- Minimize personnel on campus
- Minimize in-person interactions
- Keep employees engaged with flex and remote work
- No community visits (non-residential students or employees)
- Only individual workspaces
- Minimize public use spaces (library only)
- Monitor and clean workspaces regularly (offices, library, residence halls)
- Prepare spaces for quarantine use
- Minimize in-person service delivery
- Utilize technology-enabled communications
Effective Saturday March 21st, UC will begin a remote work plan in Charleston and Beckley. The purpose of the plan is to limit on-campus work to those activities that cannot be managed remotely. Fortunately, we serve over 1,300 online students daily and already have significant expertise with remote instruction, student services, and other operations. A second and important part of the plan is to minimize all indoor public space use and social interaction on campus until such time that such measures are no longer necessary. Through this plan all University departments will continue to be open to serve our students and our employees who are online or working from home.
Specific details will be provided to students, faculty, and staff by supervisors and appropriate University leaders. Here are a few highlights to provide everyone with a UC-wide perspective.
- All offices essential for continued operations will remain staffed and accessible via phone and email.
- Unless instructed to do so, employees should not come to campus except to access and gather instructional or other essential work materials, or if they need Internet access not available at their homes.
- Students who are no longer living in our residence halls may not come to campus unless given permission to do so. Communications with professors, support offices, and fellow students should be conducted electronically.
- UC Dining is now offering GSU Patio Door Pick-Up (river side GSU entrance)
- All classrooms, labs, and indoor public spaces on campus are closed.
- The UC library is now physically closed but is offering remote library hours (email & phone) from 8:30 a.m.-5:00 p.m. Monday-Friday & Noon – 5:00 p.m. Saturday and Sunday. *Library Chat services will be available from 8:30 am – 7 p.m. Monday-Thursday
- No visitors will be allowed inside campus facilities.
Let me assure students that you will earn your degree and be considered a graduate of the University of Charleston upon completion of your academic requirements. However, due to the campus closure extending into the foreseeable future, we will not be able to hold commencement ceremonies on campus May 2nd. We do recognize how important commencement is to our graduating students, their classmates, and loved ones. We will be hosting a Virtual Commencement on May 2nd – please look for details next week!
Updates on I3 Day and classes that begin in May 2020 are also coming soon.
Once again let me remind everyone to avoid contact with and the spread of the coronavirus through the following preventive behaviors on campus and elsewhere:
- Limit gatherings to ten people or less
- Maintain six (6) feet of distance between people
- Wash our hands often with soap and warm water for at least 20 seconds (if soap and water unavailable, use an alcohol-based sanitizer)
- Avoid touching our eyes, nose, or mouth with unwashed hands
- Clean keyboards, phones, and other frequent hand contact surfaces with disinfectant
- Avoid close contact with people who are sick
- Eat healthy foods
- Get plenty of rest
If you are feeling ill, please seek medical attention. If you feel you need to be tested for COVID-19, or have been, please inform the following:
- Students: Contact Vice President Virginia Moore at email@example.com , 304.357.4987
- Employees: Contact Human Resource Director Janice Gwinn at firstname.lastname@example.org, 304.357.4383
This information, and more can be found on UC’s COVID-19 webpage: https://www.ucwv.edu/coronavirus-information. Please visit the webpage for updates and current information. You may also direct coronavirus-related questions to our dedicated email account COVIDemail@example.com.
I am confident we will embrace these changes just as enthusiastically and effectively as earlier alterations to our usual ways of doing things. As issues arise or suggestions come to mind, please share them. We remain committed to ensuring student success and will continue to respond thoughtfully as circumstances change.
Martin S. Roth