University of Charleston

want to applaud everyone’s hard work and positive attitudes as we have successfully transitioned all University instruction online. As our city, state, country and world continue to take sweeping measures to limit the spread and impact of COVID-19, UC will begin its next transition – to flexible and remote work.

Our University leaders have been carefully reviewing our work processes, focusing particularly on those that are essential to our continued operations. We have studied best remote work practices utilized in higher education and other industries. As we have managed this process, the following guiding principles and key objectives have provided direction on the most effective changes for UC.

 

Guiding Principles

 

  • Minimize personal health and safety risks for students and employees
  • Stay connected with and provide essential services to students
  • Maintain essential campus operations
  • Support employee work
  • Minimize data, security, and other institutional risks

 

Key Objectives

 

  • People
    • Minimize personnel on campus
    • Minimize in-person interactions
    • Keep employees engaged with flex and remote work
    • No community visits (non-residential students or employees)

 

  • Spaces
    • Only individual workspaces
    • Minimize public use spaces (library only)
    • Monitor and clean workspaces regularly (offices, library, residence halls)
    • Prepare spaces for quarantine use

 

  • Services
    • Minimize in-person service delivery
    • Utilize technology-enabled communications

 

 

Effective Saturday March 21st, UC will begin a remote work plan in Charleston and Beckley. The purpose of the plan is to limit on-campus work to those activities that cannot be managed remotely. Fortunately, we serve over 1,300 online students daily and already have significant expertise with remote instruction, student services, and other operations. A second and important part of the plan is to minimize all indoor public space use and social interaction on campus until such time that such measures are no longer necessary. Through this plan all University departments will continue to be open to serve our students and our employees who are online or working from home.

 

Specific details will be provided to students, faculty, and staff by supervisors and appropriate University leaders. Here are a few highlights to provide everyone with a UC-wide perspective.

  • All offices essential for continued operations will remain staffed and accessible via phone and email.
  • Unless instructed to do so, employees should not come to campus except to access and gather instructional or other essential work materials, or if they need Internet access not available at their homes.
  • Students who are no longer living in our residence halls may not come to campus unless given permission to do so. Communications with professors, support offices, and fellow students should be conducted electronically.
  • UC Dining is now offering GSU Patio Door Pick-Up (river side GSU entrance)

Monday-Friday

Breakfast 8am-10am

Lunch 11:30am-1:30pm

Dinner 5pm-7pm 

Weekends:

Brunch 11am-1pm

Dinner 5pm-7pm

  • All classrooms, labs, and indoor public spaces on campus are closed, with the exception of the library, food court, and coffee tavern. These spaces will be closely monitored for approved social distancing and cleaned regularly. Updated takeout dining and library hours can be found on UC’s COVID-19 webpage.
  • The UC library is now physically closed but is offering remote library hours (email & phone) from 8:30 a.m.-5:00 p.m. Monday-Friday & Noon – 5:00 p.m. Saturday and Sunday. *Library Chat services will be available from 8:30 am – 7 p.m. Monday-Thursday
  • No visitors will be allowed inside campus facilities.

 

Let me assure students that you will earn your degree and be considered a graduate of the University of Charleston upon completion of your academic requirements. However, due to the campus closure extending into the foreseeable future, we will not be able to hold commencement ceremonies on campus May 2nd. We do recognize how important commencement is to our graduating students, their classmates, and loved ones. We will be hosting a Virtual Commencement on May 2nd – please look for details next week!

 

Updates on I3 Day and classes that begin in May 2020 are also coming soon.

 

Once again let me remind everyone to avoid contact with and the spread of the coronavirus through the following preventive behaviors on campus and elsewhere:

 

  • Limit gatherings to ten people or less
  • Maintain six (6) feet of distance between people
  • Wash our hands often with soap and warm water for at least 20 seconds (if soap and water unavailable, use an alcohol-based sanitizer)
  • Avoid touching our eyes, nose, or mouth with unwashed hands
  • Clean keyboards, phones, and other frequent hand contact surfaces with disinfectant
  • Avoid close contact with people who are sick
  • Eat healthy foods
  • Get plenty of rest

 

If you are feeling ill, please seek medical attention. If you feel you need to be tested for COVID-19, or have been, please inform the following:

 

 

This information, and more can be found on UC’s COVID-19 webpage: https://www.ucwv.edu/coronavirus-information. Please visit the webpage for updates and current information.   You may also direct coronavirus-related questions to our dedicated email account COVID-19@ucwv.edu.

 

I am confident we will embrace these changes just as enthusiastically and effectively as earlier alterations to our usual ways of doing things. As issues arise or suggestions come to mind, please share them. We remain committed to ensuring student success and will continue to respond thoughtfully as circumstances change.

 

Sincerely,

Martin S. Roth

As the number of COVID-19 cases rise in the U.S. and new state and federal guidance emerges, the University continues to adapt accordingly.  Please make note of the following changes that will limit non-essential social interaction as we continue to wind down in-seat instruction and Charleston campus residency.

  • In-seat instruction on both the Charleston and Beckley campuses will end today, Wednesday March 18th. All instruction will shift online effective Thursday March 19th.  Transitioning to online delivery immediately will allow students to experience new instructional techniques, provide feedback, and seek assistance before departing campus.
  • Faculty will inform students of any lab or assessment requirements that may need to be completed this week.
  • Take out dining is encouraged today. Starting Thursday March 19th, dining facilities will only offer take out service.  Residential students and employees can take meals outdoors or to their dorms and offices, respectively. The following are specific hours of operation effective Thursday March 19 through Sunday March 22:
    • Weekdays:
      • Breakfast will be available in the Coffee Tavern from 7:00-9:00 a.m.
        The CT will remain open weekdays until 3:00 p.m.
      • Lunch will be available in the Food Court from 11:30 a.m.-1:30 p.m.
      • Dinner will be available in the Food Court from 5:30-7:30 p.m.
    • Weekends:
      • Breakfast will be available in the Coffee Tavern from 7:00-9:00 a.m.
      • Brunch will be available in the Food Court from 11:00 a.m.-1:30 p.m.
      • Dinner will be available in the Food Court from 4:00-7:30 p.m.

Any changes in operating hours for next week will be communicated.

  • The following social distance measures should be adopted:
    • In-person meetings limited to ten participants. Seating should be arranged to maximize space between occupants, with a minimum of six feet between participants.
    • Meetings with more than ten participants utilize tele- or videoconference technology.
    • Shared spaces such as computer labs, the Fitness Center, and floors of the Innovation Center should be limited to ten occupants. Fitness Center hours effective Thursday March 19th will be from 10:00 a.m-4:00 p.m. Monday-Friday.
    • Library access will be closely monitored to ensure appropriate social distancing among students, faculty, and staff. The Library will be closed to members of the local community until further notice.
    •  Library hours effective Thursday March 19th will be from 8:30 a.m.-5:00 p.m. Monday-Friday.

 

Thank you for adopting these practices as we work together to minimize the potential spread of the virus.

 

Please look for further updates soon on remote work and/or modified schedules for UC employees in Charleston and Beckley, I3 Day, May Commencement, and classes that begin in May 2020.

 

It remains critical that we avoid contact with and the spread of the coronavirus through the following preventive behaviors on campus and elsewhere:

  •  Wash our hands often with soap and warm water for at least 20 seconds (if soap and water unavailable, use an alcohol-based sanitizer)
  • Avoid touching our eyes, nose, or mouth with unwashed hands
  • Clean keyboards, phones, and other frequent hand contact surfaces with disinfectant
  • Avoid close contact with people who are sick
  • Eat healthy foods
  • Get plenty of rest

 

If you are feeling ill, please seek medical attention.  If you feel you need to be tested for COVID-19, or have been, please inform the following:

 

This information, and more can be found on UC’s COVID-19 webpage: https://www.ucwv.edu/coronavirus-information.  Please visit the webpage for updates and current information.   You may also direct coronavirus-related questions to our dedicated email account COVID-19@ucwv.edu.

I continue to be impressed by, and grateful for, how calmly, positively, and effectively our community has responded to this quickly shifting pandemic.  I know that we will continue to meet new challenges head on, and care for and support each other in the days and weeks ahead.

Sincerely,

Martin S. Roth
President

Update - 3.17.2020

A Message to the UC Community on COVID-19


Dear UC Community,

I am writing to update University of Charleston students, faculty, and staff on the COVID-19 pandemic. Fortunately, as of this writing, there are no confirmed cases of the coronavirus in West Virginia. Nonetheless, the University has been actively engaged in understanding the potential risks of this outbreak to our community.

In addition to the promotion of preventive measures that I shared previously, we have formed a Pandemic Response Team, drawn on health and medical best practices from sources such as the Centers for Disease Control, World Health Organization, and more locally the Kanawha Charleston Health Department and WV Department of Health and Human Resources, held conference calls with other university leaders in our state and region, and participated in programs specific to the coronavirus and higher education.

Throughout this process, our primary concerns have been ensuring the health and safety of our entire community, and students’ continued degree and program progress.

After careful analysis, UC will be transitioning all Charleston and Beckley campus, in-seat classes, to online instruction. Our last day of in-seat classes will be Thursday March 19, 2020, and the first day of online instruction will be Monday March 23, 2020.

Students residing on the Charleston campus should plan to transition home or to another location Friday March 20 through Sunday March 22. Students for whom moving out at this time represents a challenge or hardship, may apply to remain in the residence halls.

At this time, no changes in instruction or scheduling will occur for students, faculty, and staff in our Online programs.

All UC employees will continue to work their normal schedules.

Additional details regarding academics, housing, student services, athletics, activities and events, and health and safety follow. Please note that due to the rapidly changing situation, further adjustments may be necessary.

 

Transition to Online Instruction

The University currently has over 1200 students enrolled in online courses. Thus, our faculty expertise and technology systems will make for a smooth transition. Faculty, with the support of the Provost’s Office and the Office of Information Technology, will begin preparing to engage students via distance learning for the final five weeks of the Spring 2020 semester. The first day of online instruction will be Monday March 23rd.

Students will receive information and instructions from faculty regarding individual courses. Course delivery approaches may include discussion forums, recorded lectures, and other distance learning methods. Existing eLearn courses will continue to be used. Specific transition information for laboratory, clinical, internship, and similar experiential courses will be provided.

Students without computer access may apply to purchase a computer. The cost of the computer will be added to the student’s account. Please contact the Help Desk at help@ucwv.edu to learn more about securing a computer.

 

Housing

Students are required to move out of their residence hall rooms by Sunday March 22 at 4 p.m. Classes are cancelled Friday March 20th. Therefore, students have three days (Friday, Saturday, and Sunday) to transition out of campus housing.

Students leaving the residence halls will receive room and board prorated credit for the vacated time. Check Finance Self-Service for adjustments made to your student account in late April. Since classes will be continuing, there are no tuition refunds.

Students for whom moving out at this time represents a challenge or hardship, may apply to remain in the residence halls by completing and submitting the Special Housing Request form by Tuesday, March 17th at 5p.m. This form will be available via the UC Housing Portal.

Please note that campus housing will be consolidated. The Residence Life staff will provide more information.

 

Student Services

The following student services will continue to be available on campus:

  • Dining services
  • Library
  • Counseling
  • Student Success Center
  • Academic Support Center
  • Fitness Center
  • Innovation Center
  • Food Pantry

 

Hours of service may be limited and subject to change.

At this time, the University plans to hold the May 2, 2020 commencement ceremonies as scheduled.

 

Athletics

The Mountain East Conference has suspended all spring athletics competition indefinitely. As such we regret that the University of Charleston Spring 2020 sports schedules have been cancelled.

 

Activities and Events

Following West Virginia and City of Charleston guidance, large group campus events will be prohibited. Events involving at-risk populations will be postponed or cancelled.

The number of student social activities will be very limited. Event information will be communicated via email and through the UC Events app.

Prospective students are welcome to visit campus. The Admissions Office will continue offering individual visits and group events. Graduate programs and Athletics can continue campus recruiting activities.

All course-related international travel trips are cancelled.

All University-related travel will require supervisor approval.

 

Health and Safety

It is critical that we continue to practice appropriate prevention to avoid contact with and the spread of the coronavirus. Following Centers for Disease Control guidance, all of us should:

  • Wash our hands often with soap and warm water for at least 20 seconds (if soap and water unavailable, use an alcohol-based sanitizer)
  • Avoid touching our eyes, nose, or mouth with unwashed hands
  • Avoid close contact with people who are sick
  • Eat healthy foods
  • Get plenty of rest

 

If you are feeling ill, please seek medical attention. To relieve virus and flu-like symptoms, please:

  • Take pain and fever medications (caution: do not give Aspirin to children)
  • Use a room humidifier or take a hot shower to help ease a sore throat and cough
  • Drink plenty of liquids
  • Stay home and rest

 

If you feel you need to be tested for COVID-19, or have been, please inform the following:

 

Summary

I continue to be impressed that our students, faculty and staff have remained calm, focused on our work, and engaged in safe health practices. We will continue to assess the COVID-19 situation and determine how best to proceed.  We are confident that the actions being taken will minimize our students’ and employees’ health and safety risks while bringing the Spring 2020 semester to a successful close.

This information, and more can be found on UC’s COVID-19 webpage: https://www.ucwv.edu/coronavirus-information. Please visit the webpage for updates and current information. You may also direct coronavirus-related questions to our dedicated email account COVID-19@ucwv.edu.

 

Sincerely,

Martin S. Roth
President