University of Charleston

University of Charleston

August – December

  • Research the University of Charleston and apply for admission.
  • Research scholarship opportunities.
  • Apply for a FSA ID at



January – June

  • As soon as possible after January 1, complete your FAFSA application and use the University of Charleston’s federal school code 003818.
  • Receive the Student Aid Report (SAR) from the FAFSA federal processor by email. Review and make any needed changes.
  • After tax returns are completed, visit to update financial information. Use the IRS Data Retrieval Tool (if eligible) to transfer data directly from the IRS website to your FAFSA.
  • Complete any remaining scholarship and financial aid information for the University of Charleston.
  • Attend UC Scholarship Days.
  • Receive Financial Aid Award Packet.
  • Incoming freshmen receive a Financial Aid Packet as early as February.
  • Upperclassmen undergraduates and graduate students receive notice as early as May. Students will be notified via their UC Portal.
  • Review your estimated award letter. If you decide to attend the University of Charleston, accept and return your award letter.



June – July

  • If you are accepting Federal Direct loans, you will need to log in to and complete your Entrance Counseling and sign your Master Promissory Note.
  • If you are accepting your Federal Nursing Loan, you will receive an email from ECSI with instructions on how to sign your Master Promissory Note.
  • If additional information has been requested from the Financial Aid Office, please provide promptly.
  • If additional funding is needed, other loan options may be available, such as Federal PLUS Loans for parents and graduate students.




  • Financial aid will post to the student’s account after enrollment has been verified. This is usually ten business days after classes begin.
  • If your financial aid awards are greater than the amount due, a refund check will be processed by the Student Solutions Center. You will be notified by email.
  • If your financial aid awards do not cover your amount due, you can sign up with a monthly payment plan or pay out of pocket. All outstanding balances must be paid by check-in day.
  • If federal work-study has been awarded, you will receive a work-study assignment during orientation in late August or early September.
  • You may use any excess funding from financial aid to purchase your books at the UC Eagle Shop.