Accounts Payable Specialist - University of Charleston

Posted September 11, 2025

Accounts Payable Specialist

Business Office, University of Charleston

Position Summary:

As the Accounts Payable Specialist, you will play a crucial role in the financial operations of the university by ensuring accurate and timely processing of payments to vendors and suppliers as well as offering general support within the Business Office. To be successful in this position, the individual must have a high degree of organizational skills and the ability to prioritize and multi-task with interruptions throughout the day.

The starting salary range for this position is $16-$20 per hour and based on education, experience, and accounts payable positions held.

Essential Responsibilities:

Responsible for reviewing all invoices for proper authorization, supporting documentation and payment daily.
Electronically route purchase orders and check requests for proper approvals.
Maintain filing system of invoices with vouchers.
Complete credit applications.
Review listings of invoices to be paid on a timely basis.
Keep records of and pay all contracts and utility bills when due.
Process purchase orders and check requests daily.
Print all vendor checks and student refunds at least weekly.
Maintain W-9 and 1099 files.
Work with vendors and departments on questionable invoice payments and purchase orders.
Assist with purchasing cards as needed.
Input data from electronic payments into vendor system of record.
Track employee cash advances and returns.
Run trial balance and accounts payable report weekly.
Set up recurring voucher payments at the first of the fiscal year.
Keep filing and scanning updated.
Greet visitors and answer the Business Office telephone, routing calls to the appropriate person.
Retrieve mail from mailroom daily and route incoming and outgoing office mail accordingly.
Establish and maintain effective professional working relationships with all levels of employees.
General clerical duties (including but not limited to faxing, shredding documents, scanning, copies, and filing).
Assist in maintaining office supplies and equipment maintenance requests.
Complete special projects as needed.
Cross-train with other business office positions to enable growth within the department moving forward.
Special Projects and other duties as assigned.

Qualifications:

STRONG accounting background with 3+ years of experience in Accounts Payable REQUIRED.
5+ years MINIMUM of related experience REQUIRED.
Higher Education degree in Accounting or Business strongly preferred.
Knowledge of General Ledger coding is a must.
VERY detail oriented. Multiple check-points to keep track of.
Position requires a lot of data entry. Accuracy is a must.
HIGHLY organized.
Ability to prioritize and able to multi-task in multiple directions on a daily basis.
Willingness to ask questions or ask for help as needed.
Results-oriented and confident individual with strong interpersonal skills and the ability to work independently and effectively with others within a busy office setting.
Willing to take ownership of position and its duties to ensure everything is completed correctly, in a timely manner.
Strong written and verbal communication skills. Ability to communicate with employees and external sources clearly, straight-forward, and professionally.
High level of computer usage with a strong ability to adapt quickly to software applications, proficient in all Microsoft products. Thorough knowledge of telephone systems, copiers, scanners, faxing, calculators and general office procedures.
Ability to maintain a high level of confidentiality of information extremely important.

Resumes will be accepted until the position is filled.

If you can meet all required qualifications, please send letter of interest, resume and references to:

Tammy Holstine, Controller

tammyholstine@ucwv.edu

University of Charleston

2300 MacCorkle Ave SE

Charleston, WV 25304

The University of Charleston is an Equal Opportunity Employer