University of Charleston

Posted October 4, 2019

The Staff Accountant will be responsible for all grant monitoring administration, compliance, grant accounting, and financial reports of awarded grants through their final closing, monitoring of old student account balances, and reconcilements of accounts.




  • Set up new grants:
    • Request new general ledger accounts be set up
    • Deposit grant checks with Cashier
    • Enter indirect cost allocations
    • Manage accounts payable and receivable activities for grant
    • Meet with Project Manager to review responsibilities for grant management and reporting
      • Maintain communication throughout and at the conclusion of the grant
    • Maintain resources for compliance testing


  • Reporting:
    • Prepare monthly reports and review balances with appropriate staff
    • Prepare monthly data for the Business Office on funding draws from Federal agencies
    • Prepare/coordinate quarterly reports for Federal Agencies
      • Collaborate with other offices as needed to gather required information
    • Reconcile interim and final financial reports
    • Verify interim and final financial reports with Business Office
    • Provide grant data for annual A133 audit


  • Closing:  Perform required steps to close grant


  • Responsible for maintaining accounting records for old student accounts
    • Identify aged student accounts to be sent to collections
    • Gather and maintain supporting required supporting documents
    • Monitor collections of old student account balances
    • Send account statements on a quarterly basis.
    • Communicate with student account holders
  • Assist with budget preparation
  • Maintain reconcilements of various asset and liability accounts, as assigned
  • Other duties as assigned



  • Bachelor’s degree in Accounting – Required
  • 2 – 4 years of accounting
  • Knowledge of approved accounting procedures
  • Microsoft office product experience (Excel, Word, Access)
  • Excellent communication skills


Review of resumes will begin immediately and continue until the position is filled.

Interested applicants should submit a letter of interest, a current resume, and the names of three professional references with contact information (including email address if available) to:

University of Charleston

Attention: Terri Underhill

2300 MacCorkle Ave. SE

Charleston, WV 25304


The University of Charleston is an Equal Opportunity Employer