University of Charleston

University of Charleston

Posted March 17, 2023

Communications Coordinator/Administrative Assistant

School of Pharmacy, University of Charleston


The University of Charleston School of Pharmacy’s primary mission is to prepare pharmacists and scientists to have a positive impact on the community through advocacy, scholarship, and innovation. Pharmacy graduates provide the highest level of interprofessional patient care with an emphasis on serving rural and underserved populations. To fulfill our mission, our top priority is the creation of an environment and opportunities that stimulate our faculty, students, and practitioners to learn, maintain and expand upon the knowledge, skills and attitudes necessary to meet the health care needs of the patients they serve.

Under the general direction of the Dean, the Communications Coordinator/Administrative Assistant provides administrative support to the School of Pharmacy in a variety of areas, including executive offices and faculty departments. The ability to work independently, project a positive and professional company image through in-person and telephone interactions is essential.

The ideal candidate must be well organized, can adapt to a dynamic environment, and enjoy the administrative challenges of supporting a small office of diverse people and projects. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, proactively, resourcefully, and efficiently, with professionalism and the utmost confidentiality is required. High level of written and verbal communication skills, strong decision-making ability, and attention to detail are equally important. Coordination of communication relative to the School of Pharmacy events, achievements, and activities that is timely and accurate to internal and external constituencies is a key part of the responsibilities of the position. Internally, this requires the development, distribution, and broadcast of information to students, faculty, staff, etc. Externally, working closely with the University’s Office of Communications to ensure that this information is collected and provided in a format that allows dissemination/broadcasting to a wider audience is required.


Primary Responsibilities

  • Work with UC Communications Department to provide press releases and an annual magazine
  • Manage social media and newsletters in collaboration with Director of Student Affairs
  • Create graphics and videos for social media, organize photo shoots for marketing and communication-based purposes
  • Work with UC catering office to plan special events.
  • Maintain and update spreadsheets such as mailing distribution lists, advisor lists
  • Work with the executive director of enrollment and admissions (EDEA) to stay current on recruitment events, student photos, student mailboxes, student files, and assist with periodic mailings.
  • Manage student absence requests and communications with the executive director of professional affairs (EDPA)
  • Provide administrative assistance to the associate dean in the office of academic affairs (OAA).
    • Serve as the primary point of contact for the office, effectively managing communications with faculty and students, assist with official student letters, schedule meetings and classes, maintain files, support other initiatives of the department.
  • Provide general administrative assistance and other duties as needed for the faculty and Office of the Dean.



  • Bachelor’s degree
  • 2 years of administrative support
  • 2 years’ experience in a communications-related field
  • Familiarity with Mac products
  • Proficient with Microsoft Office Suite (e.g., Outlook, Word, Excel)
  • Ability to quickly learn new systems and software as needed
  • Excellent organizational skills
  • Excellent communication skills-written and oral.
  • Ability to maintain confidentiality (e.g., student information -FERPA, sensitive matters in executive offices)
  • The ability to work well as a team member with ALL levels of personnel, internally and externally.


Review of resumes will begin immediately and continue until the position is filled.


Interested applicants should submit a letter of interest, a current resume, and the names of three professional references with contact information (including email address if available) to:

Erica Paxton


The University of Charleston is an Equal Opportunity Employer