March 21, 2011
Before you deem that document “Final” and send it out, you need to run it through the Document Inspector to remove all personal information, tracking changes, hidden text and comments. Just because you click “Hide”, does not mean that it is gone. When it is opened by another user, those changes will not be transparent anymore! Just follow these easy instructions.
In Word 2007
- Click the Microsoft Office Button , point to Prepare, and then click Inspect Document.
- In the Document Inspector dialog box, click Inspect.
- Review the inspection results. If the Document Inspector finds comments and tracked changes, you are prompted to click Remove All next to Comments, Revisions, Versions, and Annotations.
- Click Reinspect or Close.