• University of Charleston Admissions Event Travel Reimbursement Policy

    Effective November 1, 2018

    Prospective students who travel 200 miles or more to attend a planned open house or scholarship competition event via train, plane or bus may be reimbursed the cost of the fare up to $500.00.

    This offer is valid:

    • For public transportation to UC
    • For domestic and international travel
    • As a one-time reimbursement (attendance to multiple events will not be reimbursed)
    • For students not receiving athletic aid or being recruited as a student athlete

    Procedure:

    • Prospective student makes own transportation arrangements for a campus event
    • Reimbursements may be requested after the event for ½ of the fare ($250.00).  The remaining balance up to $250.00 will be reimbursed once the student has enrolled and has attended class for the first 15 days of the semester.
    • The reimbursement request must be submitted prior to the last day of the first semester.
    • Hard copy receipts must be brought into the admissions office for approval by the EVP and Chief Admissions & Marketing Officer and must include travel itinerary with student’s name and date corresponding with the UC recruitment event.
    • Charges that will not be reimbursed include: checked baggage fees, flight change fees, seat upgrade fees, travel insurance, rental cars, ubers, taxis, meals, hotel expenses, personal care use and tips.
    • Prospective students may also receive meal tickets from the Admissions Office to be used while visiting campus.